Reserving Rooms 301 and 401
Rooms 301 and 401 were designed to be used by the Library and Medical Center personnel for meetings or seminars related to Medical Center functions. Procedures for booking room and requesting additional equipment and support are outlined below.
Facilities
Standard equipment includes those items permanently in the rooms. No setup is required and there is no additional charge to use any standard equipment.
Standard equipment:
- Projection screen
- 301: Tables and chairs to seat 16
- 401: Tables and chairs to seat 12
- Ethernet line
Additional tables or chairs cannot be provided. Arrangements can be made by the requestor with the Medical School Custodial Services* for room configuration changes. Requestor is permitted to move furniture with the understanding requestor will replace all furniture in its original position at the conclusion of the meeting. Failure to return furniture to its original configuration will result in a charge to the user to cover housekeeping costs.
* Contact Custodial Services at 314-362-3563. There will be a charge for Custodial Services.
Booking The Rooms
The Becker Library Director’s Office is responsible for scheduling use of both 301 and 401. In general, the rooms cannot be booked for regular, ongoing, academic courses. Individuals wishing to book one of the rooms should follow the instructions below:
301 and 401 – These are only available for classes, programs, or meetings. WU student, faculty, and staff may complete an online reservation or call the Library at 314-362-2774. Once a request to book a room is received, written confirmation will be sent to the requestor. The form must be signed and returned to complete the reservation.
Reservation Form for 301 and 401
A separate request for audiovisual and computer equipment must be completed by the requestor. Complete the online form for MSCITS-AV or call MSCITS-AV at 314-362-2793.
Library Staff Responsibilities
In addition to booking the classrooms, Library staff is responsible for providing written confirmation of a room request.
Your Responsibilities
Complete the online Room Request Form or print and fax it to 314-747-4416. Every effort will be made to provide at least 15 minutes between booked events to allow time to review setups and check network connections.
Return all furniture to its original position. Requestor will be charged if library staff has to move furniture after room use.
Food Policies
- Catered meals are not permitted. Coffee/pastry service, including coffee, soda, cookies, fruit, and pastries, and cold or boxed lunches are permitted. Requestor must make arrangements with the cafeteria for coffee service. Pizza and other hot foods are NOT permitted.
- Requestors providing cold lunch services, including brown bag lunches, will be charged $50.00 to cover the costs of cleaning carpet, chairs and tables.
- Requestor is responsible for leaving room clean of food and trash and for removal of coffee service equipment by the end of the meeting.
- Requestor will incur a $30.00 charge if library staff has to follow up on trash or coffee service removal or if tables and chairs are not returned to the standard setup within 1 hour of the conclusion of a meeting.
Fees
There is no charge for use of 301 or 401 by University staff for meetings or classes for University personnel unless a cold meal is offered. There will be a $25.00 charge for failure to cancel the room reservation.
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